The Troubadours Band


General Information
Company's Name: Point of Contact's Name:
Company's Creation Date: Years in Current Area:
Point of Contact's Phone: Point of Contacts's E- mail:
Company President's Name: Company President's Phone Number(s):
Additional Points of Contact Name(s): Additional Points of Contact Phone Number(s:
Event Date: Anticipated Number of Guest:
Event Location: Event Times:
Event Site:
Theme of Event:
Santa in Suit: Yes No Christmas / Holiday Tree: Yes No
Guest Arrival: President/CEO Arrival:
Venue Room Name: Venue Contact Person:
Setting: Elevator: Yes No
DJ Attire: What floor is the main room on:
Event Planner's Name: Event Planner's Phone#:
Caterer's Name: Caterer's Phone #:
Specialty Drinks: Yes No Special Scene Photos: Yes No
Photographer: Photographer' Phone#:
Are there any special photos to be taken during the Event?: Duration of Special Photos?:
How Late is the Photographer Scheduled?:
Videographer's Name: Videographer's Phone#:
Sensitive Subjects or Situations:

Ceremonial Details
Duration of Ceremonies: Ceremonies Background Music:
Guest Arrival / Entrance Music: Yes No Music Type:
President / CEO Seating Music:   Director(s) / Manager(s)Seating:  
President's / CEO's Introduction Processional:  
Vocalist's Name: Vocalist's Song:  
Orator's / MC's Name:
Company's Ceremonial Procedure: Yes No Song Choice:  
Principal Sponsor: Yes No Secondary Sponsor: Yes No
Award(s) Sponsor(s): Yes No Other Sponsor(s):
Outside Communication Orated: Yes No
Flower Exchange with VIP(s): Yes No
Gift Exchange Between VIP(s): Yes No
President / CEO's Recessional:  
Director(s) / Manager(s) Recessional Song:  
Guest Departure Music: Yes No Music Type(s):
After the Ceremonies how much time is required for the photographer and travel:
President / CEO's Personal Time: Yes No How Long?:

Event Details
Earliest Set-up Time:
Cocktails / Hors d’ oeuvres: Yes No
Cocktail Music: Yes No Cocktail Music Type:
Silent Auction?: Yes No Number of Items:
Open Auction?: Yes No Number of Items:
Raffle / Door Prize Items: Yes No Number of Items:
VIP(s) Party Introductions: Yes No VIP(s) Party Introduction Music:  
President / CEO's Introduction Song:  
President / CEO's Welcome & Thank You: Yes No When?:
Toast(s): Yes No Toast(s) By:
Blessing: Yes No Blessing By:
Dinner Served: Yes No Style:
MC invite guests to Buffet: Yes No
Dinner Music: Yes No Dinner Music Type:
Cake Cutting: Yes No When:
Cake Cutting Music: Yes No Cake Cutting Song:  
President / CEO to Start Dancing: Yes No President / CEO's Preferred Song:  
Directors / Managers to Join Dance 1/2 way through: Yes No
Award(s) Dedication: Yes No Award(s) Dedication Song:  
Other Special Dances: Yes No List Special Dances & Songs:
Open Dancing: Yes No Music Styles:
DON'T Play Music Styles:
Dedications / Announcements for Guests: Desired Song:  
Will there be any Special Performances During the Event?: Yes No Who, What & When?:
Gift Exchange: Yes No Style of Exchanges:
Center Piece Giveaway: Yes No
President / CEO's Departure Time: Method of Departure:
Last Dance of Evening: Yes No Last Dance Song:  

Sponsors Introductions
Principal Sponsor:
Secondary Sponsors:
Award(s) Sponsor(s):
Additional Sponsors (1):
Additional Sponsors (2):
Additional Sponsors (3):

VIP Introductions
CEO:
President:
Director of ? (1):
Director of ? (2):
Director of ? (3):
Director of ? (4):
Director of ? (5):
Director of ? (6):
Vice President of ? (1):
Vice President of ? (2):
Vice President of ? (3):
? Department Manager (1):
? Department Manager (2):
? Department Manager (3):
? Department Manager (4):
? Department Manager (5):
? Department Manager (6):
Event Planner (1):
Event Planner (2):
Event Planner (3):
Event Planner (4):
Event Assistant (1):
Event Assistant (2):
Event Assistant (3):
Event Assistant (4):

Other Information

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