The Troubadours Band - Planning Form

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Personal Information
SIDE-NOTE: The Hyperlinks within the form must open in a new window. Please ensure that you have Pop-Ups unblocked before using the links.
Bride's Name:	Groom's Name:
Brides Birth Date:	Grooms Birth Date:
Bride's Contact Phone#:	Groom's Contact Phone#:
Home Phone:	Email:
Bride's E-Mail:	Groom's E-Mail:
Brides Parents' Names:	Grooms Parents' Names:
Bride's Parents' Phone#:	Grooms Parents' Phone#:
Bride's Parents' E-mail(s):	Grooms Parents' E-mail(s):
Wedding Date:	Reception Times:	to
Reception Location:
Ceremony Location:	Ceremony Times :
Guest Arrival:	Bridal Party Arrival:
How long have you two known each other?:
Where did you two meet?:
How long have you two been engaged?:
What are your wedding colors?:
Linen Colors:
Any Sensitive Subjects or Situations?:
Mailing Address After Wedding:	Phone # After Wedding:
E-Mail after the Wedding:

Venue Information
Ceremony Venue Name (if we're providing a ceremony system):
Reception Venue Name:
Venue Contact Name:		Venue Contacts Phone:
Primary Room Name:		Floor:
Setting:		Elevator:	Yes No
Will The Troubadours Band be providing music in other room(s) at any time?:	Yes No	If so, what, where, and when?:
Earliest Allowable Setup Time for Entertainment:

General Information
Number of Guests:		Number of Children Under 16 years old:
Majority Age Range of Your Guests:
Specific Requests of the Entertainer DJ/MC:		Desired Entertainer / MC Attire:

Supporting Wedding Professionals
Planner/Coordinator:		Planner/Coordinator's Phone:
Website:		E-Mail:
Officiant's Name:
Website :		E-Mail :
Caterer:		Caterer's Phone:
Website:		E-Mail:
Photographer:		Photographer's Phone:
Website:		E-Mail:
Are there any special photos to be taken during the Reception?:		Duration of Special Photos:
How late is photographer scheduled:
Videographer:		Videographer's Phone:
Website:		E-Mail:
Florist Name:		Florist Phone Number:
Website:		E-Mail:
Cake:		Cake Co. Phone Number :
Website:		E-Mail:
Transportation:		Transport's Phone Number:
Website:		E-Mail:

Ceremony Details
If the ceremony will be held in a Church, you will not typically need additional sound equipment or our microphones. However, if the ceremony will be held at any other location, for example at a country club, outdoors, at the beach, you may want us to provide a ceremony sound system and wireless microphones. This ensures that all your guests can hear your ceremony music as well as the ceremony itself. Even if you have live music at your ceremony it is a good idea to have microphones for the spoken portion of the ceremony.
Rehearsal Date:		Rehearsal Time:
Rehearsal Location:
Duration of Ceremony:		Ceremony Music:
Guest Arrival Time - Ceremony:		Guest Arrival/Seating Music:	Yes No
Guest Arrival Music Type:
Ushers Names:
Mother of Bride Seating Song:		Mother of Groom Seating Song:
Mother of Bride Ushered By:		Mother of Groom Ushered By:
Vocalist's Name:		Vocalist's Song:
Vocalist Phone #:		Vocalist E-Mail:
Style of Bridesmaids Processional:		Bridesmaids Order:
Bridesmaids Processional:
Orator's Name:
Brides Processional:
Relationship of Bride's Escort:
Vows Style:
Unity Candles:	Yes No	Unity Candle Song:
Sand Ceremony:	Yes No	Sand Ceremony Song:
Principal Sponsor:	Yes No	Secondary Sponsor:	Yes No
Veil Sponsors:	Yes No	Rope/Cord Sponsors:	Yes No
Coin Sponsors:	Yes No	Other Sponsors:
Communion:	Yes No
Flower Exchange with Parents:	Yes No
Flower Exchange Between Bride & Groom:	Yes No
Bride & Groom's Recessional:
Guest Departure Music:	Yes No	Guest Departure Music Type:
After the Ceremony, how much time is required for the photographer and travel:
Bride & Groom's Personal Time:	Yes No	How Long?:

Cocktail Details
I am able to provide music of light background instrumental music, or I can play instrumental love songs... other suggested genres are soft jazz, soft show tunes, or slow contemporary rock.
Cocktails / Hours d'oeuvres:	Yes No
Is cocktail hour in same room as main reception?:	Yes No	If not, what room is it in?:
Cocktail Music:	Yes No	Cocktail Music Type:

Sponsor Introductions
Announce Sponsors?:	Yes No
Sponsor Song:	Yes No	If Yes, What Song:
Principal Sponsor:
Secondary Sponsors:
Veil Sponsors:
Rope / Cord Sponsors:
Coin Sponsors:
Additional Sponsors (1):
Additional Sponsors (2):
Additional Sponsors (3):

Wedding Party Introductions
Wedding Party Introductions?:	Yes No	Wedding Party Introduction Song -:
Bride Groom Introduction Song:		Details (if any):
Grand Parents of the Bride:
Bride's Grandparents Phone #:		Bride's Grandparents E-Mail:
Grand Parents of the Groom:
Groom's Grandparents Phone#:		Groom's Grandparents E-mail:
Parents of the Bride:
Parents of the Groom:
Usher(s):
Flower Girls(s):		Ringbearer:
Flower Girl(s) Relationship to B & G:		Ringbearer(s) Relationship to B & G:
The Listing of the Bridesmaids and the Groomsmen is in REVERSE ORDER from last to the Maid/Matron of Honor and the Best Man). Please make every effort to pair them as they were for the ceremony.
Bridesmaid (1):		escorted by Groomsman (1):
BM1 Ph# & E-Mail:		GM1 Ph# & E-mail:
BM 1: Hobbies, Goals, Interesting Facts:		GM 1: Hobbies, Goals, Interesting Facts:
Bridesmaid (2):		escorted by Groomsman (2):
BM2 Ph# & E-mail:		GM2 Ph# & E-mail:
BM 2: Hobbies, Goals, Interesting Facts:		GM 2: Hobbies, Goals, Interesting Facts:
Bridesmaid (3):		escorted by Groomsman (3):
BM3 Ph# & E-Mail:		GM3 Ph# & E-Mail:
BM 3: Hobbies, Goals, Interesting Facts:		GM 3: Hobbies, Goals, Interesting Facts:
Bridesmaid (4):		escorted by Groomsman (4):
BM4 Ph# & E-Mail:		GM4 Ph# & E-Mail:
BM 4: Hobbies, Goals, Interesting Facts:		GM 4: Hobbies, Goals, Interesting Facts:
Bridesmaid (5):		escorted by Groomsman (5):
BM5 Ph# & E-Mail:		GM5 Ph# & E-Mail:
BM 5: Hobbies, Goals, Interesting Facts:		GM 5: Hobbies, Goals, Interesting Facts:
Bridesmaid (6):		escorted by Groomsman (6):
BM6 Ph# & E-Mail:		GM6 Ph# & E-Mail:
BM 6: Hobbies, Goals, Interesting Facts:		GM 6: Hobbies, Goals, Interesting Facts:
Bridesmaid (7):		escorted by Groomsman (7):
BM7 Ph# & E-Mail:		GM7 Ph# & E-Mail:
BM 7: Hobbies, Goals, Interesting Facts:		GM 7: Hobbies, Goals, Interesting Facts:
Bridesmaid (8):		escorted by Groomsman (8):
BM8 Ph# & E-Mail:		GM8 Ph# & E-Mail:
BM 8: Hobbies, Goals, Interesting Facts:		GM 8: Hobbies, Goals, Interesting Facts:
Bridesmaid (9):		escorted by Groomsman (9):
BM9 Ph# & E-Mail:		GM9 Ph# & E-Mail:
BM 9: Hobbies, Goals, Interesting Facts:		GM 9: Hobbies, Goals, Interesting Facts:
Bridesmaid (10):		escorted by Groomsman (10):
BM10 Ph# & E-Mail:		GM10 Ph# & E-Mail:
BM 10: Hobbies, Goals, Interesting Facts:		GM 10: Hobbies, Goals, Interesting Facts:
Maid of Honor = Not Married... Matron Of Honor = Married		Is Your M------- of Honor Married?:	Yes No
Please Indicate Maid or Matron of Honor:		escorted by Best Man:
M of Honor Ph# & E-Mail:		BM Ph# & E-Mail:
M of H: Hobbies, Goals, Interesting Facts:		BM: Hobbies, Goals, Interesting Facts:
Announce Bride & Groom as...:
Bride & Groom's Welcome & Thank You:	Yes No	When?:

Meal Information
Head Table Style:		If Other - Explain:
Number of People at Head Table:		Guest Table Theme(s):
Number of Guest Tables:		Number of Guests at each Table:
Blessing:	Yes No	Blessing By:
Person giving Blessing Ph# & E-Mail:
Blessing When?:
Meal Style:		Dinner Served Time:
Dinner Music:	Yes No	Dinner Music Type:
If being served, does the caterer need everyone seated to start serving?:	Yes No
MC Invite Guests To Buffet:	Yes No
Toast(s):	Yes No	Toast(s) By:
Please provide Ph# & E-Mail for Toasters not already provided:
Should the MC seek volunteer toasts from the guests?:	Yes No
Will the bride and groom want to say something (i.e., thank you for coming)?:	Yes No
Do you desire the Love Story to be told?:	Yes No

Formalities
Bride and Groom 1st Dance:	Yes No	When??:
1st Dance Song:		Details (if any):
Father/Daughter and Mother/Son dances can be combined or can be separate.
Do you want them separate?:	Yes No	If yes, Who do you prefer be first?:
Father / Daughter Dance?:	Yes No	Father / Daughter Dance Song:
All Fathers & Daughters Join 1/2 way through?:	Yes No
Mother / Son Dance?:	Yes No	Mother / Son Dance Song:
All Mothers & Sons Join 1/2 way through?:	Yes No
Bride & Brother Dance:	Yes No	Song Choice:
Bride & Father-in-law Dance?:	Yes No	Bride & Father-in-law Song:
Groom & Mother-in-law Dance?:	Yes No	Groom & Mother-in-law Song:
Cake Cutting:	Yes No	When:
Cake Cutting Song:
Would You Like the Love Letters Read During the Cake Cutting?:	Yes No
Dollar/Money/Honeymoon Dance Terminology:
Perform Dollar/Money/Honeymoon Dance:	Yes No	Dollar/Money/Honeymoon Dance Songs Style:
Bridal Party Dance:	Yes No	Bridal Party Song:
Bouquet Dedication:	Yes No	Bouquet Dedication Song:
Bouquet Toss:	Yes No	Bouquet Song:
Groom Removes Garter:
Garter Removal Theme?:
Garter Toss:	Yes No	Garter Toss Song:
Center Piece(s) Giveaway?:	Yes No
Are you leaving before the last dance?:	Yes No	If so, at what time?:
Do you want your exit to be announced?:	Yes No
Last Dance of Evening:	Yes No	Last Dance Song:
Bride & Groom Only or Everyone for the Last Dance:
Other Special Dances:	Yes No	List Special Dances:
Dedication or Announcement for Guests:		Special Song for Dedication or Announcement:
Dedication or Announcement for Guests:		Special Song for Dedication or Announcement:
Will there be any special performances:	Yes No	Who, What & When?:

Other Important Information

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